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Cover Letter Template for Administrative Assistant: Your Guide to Success

Learn how to write a compelling cover letter for an administrative assistant position. Get tips, examples, and a template to help you stand out and land the job.

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Keywords

Administrative Assistant Cover Letter Resume Job Application Organizational Skills

Popularity

28 views

Last Updated

2025-03-06T21:42:23.524298+00:00

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Introduction

As an administrative assistant, your cover letter is your first opportunity to make a strong impression on a potential employer. It's your chance to showcase your skills, experience, and passion for the role. A well-crafted cover letter can set you apart from other candidates and increase your chances of landing an interview.

In this guide, we'll provide you with the tools and knowledge you need to create a compelling cover letter for an administrative assistant position. We'll cover the key components of a successful cover letter, share tips and examples, and provide a template to help you get started. Whether you're a seasoned professional or just starting your career, this guide will help you take your cover letter to the next level.

Key Statistics

63%

Tailored Cover Letters

Of employers prefer personalized cover letters

40%

Application Boost

Cover letters can increase callbacks by up to 40%

74%

Employer Expectation

Of employers expect to receive cover letters

Key Components of an Effective Cover Letter

A well-structured cover letter should include several essential elements to make a strong impression on potential employers. Here are the key components you should include:

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1. Tailored Introduction

Your introduction should grab the reader's attention and demonstrate your enthusiasm for the role. Mention the specific position you're applying for and briefly highlight your most relevant qualifications.

Use this opportunity to show that you've researched the company and understand their needs. Customize your introduction for each application to show your genuine interest.

Tailoring your introduction can increase your chances of getting an interview by 50%.

Example:

As a highly organized and detail-oriented administrative professional with over 5 years of experience, I am thrilled to apply for the Executive Assistant position at ABC Company. Your commitment to innovation and excellence resonates with my own values, and I am confident that my skills would contribute to your team's success.

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2. Relevant Skills and Experience

In the body of your cover letter, focus on the skills and experiences that are most relevant to the administrative assistant role. Use specific examples to illustrate how you've applied these skills in previous positions.

Highlight your proficiency in areas such as scheduling, communication, project management, and technology. Quantify your achievements whenever possible to demonstrate your impact.

80% of hiring managers look for evidence of relevant skills in cover letters.

Example:

In my current role as an Administrative Coordinator, I successfully implemented a new filing system that increased efficiency by 30%. I also manage complex travel arrangements for a team of 15 executives, ensuring seamless logistics and clear communication.

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3. Enthusiasm and Fit

Show your enthusiasm for the role and the company throughout your cover letter. Demonstrate that you've researched the organization and understand their mission, values, and culture.

Explain why you're particularly interested in this opportunity and how your goals align with those of the company. Highlight any relevant personal qualities or experiences that make you a strong fit for the team.

Demonstrating enthusiasm and fit can make you 3 times more likely to get an interview.

Example:

I have long admired ABC Company's commitment to sustainability and community involvement. As a volunteer with local non-profits, I share your dedication to making a positive impact. I would be thrilled to bring my passion and skills to your team and contribute to your mission.

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4. Attention to Detail

As an administrative assistant, attention to detail is a crucial skill. Use your cover letter to showcase your ability to manage tasks accurately and efficiently.

Proofread your cover letter carefully to ensure it is error-free. Pay attention to formatting, grammar, and spelling. This demonstrates your commitment to quality and professionalism.

77% of hiring managers will reject a candidate based on grammar or spelling errors in their application materials.

Example:

In my previous role, I was responsible for proofreading and formatting executive correspondence. My keen eye for detail ensured that all documents met the highest standards of accuracy and presentation.

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5. Professional Closing

End your cover letter with a strong closing paragraph that reiterates your interest in the role and thanks the reader for their consideration. Include a call to action, expressing your eagerness for an interview or further discussion.

Maintain a professional and confident tone throughout your closing. Avoid overly familiar language or presumptuous statements.

A strong closing can increase your chances of getting a response by 25%.

Example:

Thank you for considering my application. I am confident that my skills and experience would allow me to make valuable contributions to your team. I would welcome the opportunity to discuss further how I can support ABC Company's goals. Please feel free to contact me at your convenience.

Tips for Writing a Great Cover Letter

1. Research the Company



Before writing your cover letter, thoroughly research the company and the specific role. Look for information about their mission, values, and recent news. Incorporate this knowledge into your letter to demonstrate your genuine interest and fit.

2. Highlight Relevant Skills



Focus on the skills and experiences that are most relevant to the administrative assistant role. Use specific examples to illustrate how you've applied these skills successfully in previous positions. Quantify your achievements whenever possible.

3. Showcase Your Personality



While maintaining a professional tone, let your personality shine through in your cover letter. Use engaging language and share brief anecdotes that highlight your enthusiasm, work ethic, and ability to connect with others. This helps the hiring manager get a sense of who you are beyond your resume.

4. Proofread Carefully



As an administrative assistant, attention to detail is crucial. Carefully proofread your cover letter for any spelling, grammar, or formatting errors. Consider asking a friend or mentor to review it as well for an extra set of eyes. A polished, error-free letter demonstrates your professionalism and commitment to quality.

Language Tips for Cover Letters

Power Words to Strengthen Your Cover Letter

Including these powerful words and phrases can make your cover letter more impactful and memorable:

Achievement Words

  • Achieved - Shows results and completion
  • Delivered - Demonstrates fulfillment of goals
  • Increased - Shows growth and improvement
  • Transformed - Indicates significant change

Leadership Words

  • Spearheaded - Shows initiative and leadership
  • Orchestrated - Coordinated complex activities
  • Pioneered - First to implement or create
  • Mentored - Guided others to success

Skill Words

  • Analyzed - Shows analytical abilities
  • Streamlined - Improved efficiency
  • Collaborated - Worked well with others
  • Innovated - Created new solutions

Phrases to Avoid

These common phrases can weaken your cover letter. Use the alternatives instead:

Avoid Use Instead Why
"To Whom It May Concern" Research the name of the hiring manager Shows lack of research and effort
"I think I would be a good fit" "My experience in X has prepared me to excel in Y" Sounds uncertain; be confident instead
"This job would help me" "I would bring value to your team by..." Focus on what you can offer, not what you'll gain
"I'm a hard worker" Specific example of your work ethic Generic claim without evidence

Additional Tips

Do's

  • Address the letter to a specific person whenever possible
  • Use a professional and friendly tone throughout
  • Keep your letter concise and focused, ideally one page
  • Use bullet points to break up long paragraphs and highlight key information
  • Follow up if you haven't heard back within a week of submitting your application

Don'ts

  • Use generic salutations like "To Whom It May Concern"
  • Simply repeat the information from your resume verbatim
  • Include irrelevant personal information or anecdotes
  • Exceed one page in length, unless specifically requested
  • Forget to proofread carefully for errors and typos

Cover Letter Template

Administrative Assistant Cover Letter Template

Header

[Your Name] [Your Address] [Your City, State ZIP Code] [Your Phone Number] [Your Email Address] [Your LinkedIn Profile URL]

Date

[Date]

Recipient

[Hiring Manager's Name] [Hiring Manager's Title] [Company Name] [Company Address] [City, State ZIP Code]

Salutation

Dear [Hiring Manager's Name],

Opening

I am writing to express my strong interest in the Administrative Assistant position at [Company Name]. With [Number] years of experience providing comprehensive administrative support, I am confident in my ability to make an immediate and positive impact on your team.

Body Paragraph 1

In my current role as Administrative Assistant at [Current Company], I have honed my skills in managing complex schedules, coordinating travel arrangements, and maintaining meticulous records. I pride myself on my ability to anticipate needs, proactively solve problems, and maintain a positive attitude under pressure. For example, I recently implemented a new calendar management system that increased efficiency and reduced double-bookings by 95%.

Body Paragraph 2

I am particularly drawn to [Company Name]'s mission of [Company Mission or Value]. I admire your commitment to [Specific Aspect of Company Culture], and I believe my [Relevant Skill or Experience] would enable me to contribute to your goals. I am excited about the opportunity to bring my strong organizational skills, attention to detail, and proactive approach to your team.

Closing

In addition to my administrative experience, I am proficient in [Relevant Software or Technology] and have excellent written and verbal communication skills. I am committed to providing exceptional support and building strong relationships with colleagues and clients alike.

Signature

Thank you for considering my application. I would welcome the opportunity to discuss further how my skills and experience can contribute to [Company Name]'s success. Please feel free to contact me at your convenience to arrange an interview. Sincerely, [Your Name]
Use this customizable template to create a compelling cover letter for an administrative assistant position.
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